Privacy Policy

At Imara Limited (“we”, “us”, or “our”), we are committed to protecting your privacy and handling your personal information in accordance with the Privacy Act 2020.

This Privacy Policy explains how we collect, use, disclose, and protect personal information in connection with our recruitment and talent attraction services.

By engaging with us, applying for roles, or using our website and associated online platforms, you acknowledge that you have read and understood this Privacy Policy and consent to the collection, use, and disclosure of your personal information as described herein.

If you fail to provide all or any part of the information requested, we may be unable to properly provide our services.

1. Information We Collect

We may collect personal information about candidates, clients, and other individuals, including:

Names and contact details
Employment history, qualifications, and skills
Referee details
Photographic ID
Background check information (e.g. credit, Ministry of Justice, AML checks)
Recruitment and placement-related information

We may also collect:

Communication records and submitted information
Website interaction data
Technical information (e.g. IP address, usage data)
Billing and payment details (where applicable)

2. How We Collect Information

We collect personal information through:

Direct Collection

Job applications and CV submissions
Email, phone, Teams, or other communications
Referral platforms (e.g. Refari, LinkedIn)
Website forms

Website & Cookies

Cookies and analytics tools
Usage and browsing data
Consent may be requested upon visiting our site

Third-Party Sources (where permitted)

Public platforms (e.g. professional networking sites)
Referees and previous employers
Clients
Credit and background check providers
Any source you have authorised

3. How We Use Your Information

We use your personal information to:

Assess candidate suitability
Match candidates with roles
Communicate with candidates and clients
Conduct reference checks
Manage recruitment placements

We may also use your information to:

Respond to inquiries
Provide updates and service information
Maintain records and relationships
Improve and promote our services
Comply with legal obligations

Testimonials

You may be asked to provide testimonials. By doing so, you consent to their use in:

Marketing materials
Professional platforms
Our website

4. Disclosure of Personal Information

We do not sell or rent your personal information.

We may disclose information to:

Prospective employers or clients
Referees
Service providers (e.g. IT, cloud systems)
Professional advisers

We ensure third parties handle data appropriately and in line with our security standards.

We may also disclose information if required by law.

5. International Data Processing

Your data may be stored or processed outside New Zealand using third-party systems, including:

Applicant Tracking Systems (ATS)
Cloud platforms
Communication tools

Examples include:

JobAdder
Microsoft
Refari

We take reasonable steps to ensure compliance with New Zealand privacy standards.

6. Security

We implement reasonable safeguards to protect your information, including:

Multi-factor authentication
Antivirus and anti-malware systems
Secure SaaS platforms
Device and system protections

We retain personal data only as long as necessary or required by law.

7. Your Rights

You have the right to:

Request access to your personal information
Request correction of your personal information

Requests can be made using the contact details below.

8. Privacy Breaches

If a breach occurs that may cause serious harm:

Affected individuals will be notified
The Privacy Commissioner will be informed (if required)

9. Changes to This Policy

We may update this Privacy Policy periodically.
Changes take effect from the date of publication.

10. Privacy Complaints

If you have concerns:

Contact us first
We will respond within 20 working days

If unresolved, you may contact the New Zealand Privacy Commissioner:
https://www.privacy.org.nz/

11. Contact Us

Imara Limited
PO BOX 349
Mangawhai 0540

Last updated: April 2026